If you're working in an international company, you probably have lots of documents printed out. It sometimes happens that you don't know where you have saved them on your computer or maybe your PC crashed and did not manage to back everything up. What do you do then?
You can't spend days typing them by-hand, especially if these are large documents that include tens or hundreds of pages. This would take too much time and if this is an urgent matter, you probably need a quick solution.
Instead of actually typing full documents, you can choose a faster solution. You can scan your documents first, convert them to editable text with an appropriate software and then translate them easily using a professional translation software.
Follow a few simple steps explained below and you will be able to scan and translate your documents in minutes, regardless of their length.
Scan your documents first
The first step to get your documents digitized is to scan them using your scanner.Save the scanned pages in PDF, PNG, JPEG or GIF format. To convert the images into an editable text format such as.doc or .txt you can use the OCR software included in your scanner.
Although this works well, especially if you have the latest version, you need to make sure your documents are clean so the software can convert them properly. If your documents have marks or smudges on them, the OCR software from your scanner may not recognize letters or skip words entirely.
... and the translate
Once you have your documents scanned, you can use a translation software to get your text translated to the language of your choice. If it's an important document, do your homework first and try to find an accurate translation software that can do the job well. Go thorough the features it provides and ensure the tool can translate to and from the language you want and with high accuracy.
Another important feature is formatting. Check to see if the software is able to keep the formatting of your documents so you don't have to spend time re-doing the entire layout of the document once it's translated. This is especially useful when your document includes images, tables, bullet points or other page formatting elements. It would be a pitty to be able to scan and translate a document in a few minutes, but spend hours re-formatting it.
In conclusion, this is the easiest solution possible to digitize print documents and then translate them.
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